A revised quotation email serves as a crucial communication tool in business transactions, ensuring clarity and precision in negotiations. Companies commonly use this email format to present updated pricing information to clients, reflecting changes in costs or terms. Sales teams rely on revised quotations to foster transparency and trust with potential customers, enhancing their chances of closing deals. Clients benefit from detailed revised quotations by receiving clear, itemized breakdowns of services and products, which aids them in making informed decisions.
Sample Revised Quotation Emails for Various Scenarios
Revised Quotation for Changed Scope of Work
Dear [Client’s Name],
Thank you for your continued interest in our services. After our recent discussions regarding the adjustments needed in the project scope, I have revised the quotation for your review. Please find the updated details below:
- New Scope Description: [Briefly describe the changes]
- Revised Total Cost: [Specify the new cost]
- Updated Timeline: [Provide new completion dates]
Should you have any questions or require further adjustments, feel free to reach out. We appreciate your understanding and look forward to working together.
Best regards,
[Your Name]
[Your Position]
[Your Company]
Revised Quotation Due to Pricing Updates
Dear [Client’s Name],
I hope this message finds you well. We have recently undergone a review of our pricing structure, and I wanted to share the revised quotation with you. The updates reflect our commitment to providing you with the best value while maintaining quality. Here are the highlights:
- Original Quotation: [Original amount]
- Revised Quotation: [New amount]
- Effective Date: [Date Quotation is valid until]
If you have any questions regarding these changes, please don’t hesitate to reach out. Thank you for your understanding, and we look forward to your feedback.
Sincerely,
[Your Name]
[Your Position]
[Your Company]
Revised Quotation for Seasonal Promotions
Dear [Client’s Name],
Thank you for considering our services! We are excited to inform you about our seasonal promotions that allow us to provide you with a revised quotation. Please take a look at the updated offer summarized below:
- Original Quotation: [Old amount]
- Discount Offered: [Percentage or amount off]
- New Quotation Total: [New amount]
We hope this new pricing fits your budget and meets your needs. Please let us know if you would like to discuss this further or have any questions.
Warm regards,
[Your Name]
[Your Position]
[Your Company]
Revised Quotation for Extended Warranty Options
Dear [Client’s Name],
I appreciate your patience as we finalized the details regarding the warranty options available for your purchase. I’m sending you the revised quotation that now includes the extended warranty choices:
- Standard Warranty: [Cost]
- Extended Warranty (1 Year): [Cost]
- Extended Warranty (2 Years): [Cost]
Feel free to select the option that best suits your requirements. If you have any questions, or if there’s anything else we can assist you with, please reach out. We value your business and look forward to serving you better.
Best wishes,
[Your Name]
[Your Position]
[Your Company]
Revised Quotation After Client Feedback
Dear [Client’s Name],
Thank you for your valuable feedback regarding our initial quotation. I have taken your comments into account and revised the document accordingly. Here’s a summary of the key changes:
- Modification: [Describe any changes made based on feedback]
- Updated Total Cost: [New amount]
- Revised Timeline: [Provide new completion dates]
Your satisfaction is essential to us. If you have further feedback or inquiries, please do not hesitate to reach out. Looking forward to your response.
Kind regards,
[Your Name]
[Your Position]
[Your Company]
Understanding the Best Structure for Revised Quotation Emails
When you’re sending out a revised quotation email, it’s crucial to get your message across clearly and effectively. Whether you’re dealing with clients or partners, a well-structured email can make all the difference in how your quote is received. So, let’s dive into the key components of a revised quotation email!
1. Subject Line
Your subject line sets the tone for the entire email and should be clear about what the recipient can expect. Keep it simple and to the point. Here are some tips:
- Be specific: “Revised Quotation for [Project/Service Name]”
- Use straightforward language: “Updated Quote for Your Review”
- Include date or version if necessary: “Revised Quotation – [Date]”
2. Greeting
Start with a friendly greeting. Address the recipient by name if you can; it adds a personal touch.
- “Dear [Client’s Name],”
- “Hi [Client’s Name],”
- “Hello [Team/Department Name],”
3. Introduction
In your opening lines, remind the recipient about the initial quotation and express appreciation for their interest.
Example: “Thank you for considering our services! I’ve attached a revised quotation based on our recent discussions.”
4. Main Content: The Revised Quotation
Here’s the meat of your email! Clearly present the revised quotation. Using a table format helps keep things organized and easy to read. Here’s a simple way to outline your quote:
| Item | Description | Quantity | Unit Price | Total Price |
|---|---|---|---|---|
| 1 | Service/Product Name | [Qty] | [Price] | [Total] |
| 2 | Additional Service | [Qty] | [Price] | [Total] |
| Subtotal | [Subtotal Amount] | |||
| Tax | [Tax Amount] | |||
| Total | [Total Amount] |
Make sure to add any notes about changes made in this revised quote compared to the previous one. It helps the recipient understand the adjustments you’ve made.
5. Call to Action
Now it’s time to guide them on what to do next. Do you want them to review the quote? Schedule a call? Make it clear.
- “Please take a look and let me know if you have any questions.”
- “Looking forward to your feedback on the new pricing.”
- “Let’s set up a time to discuss this further!”
6. Closing Remarks
This is where you wrap it up nicely. Thank them again for their interest and remind them that you’re looking forward to their response.
- “Thanks for your continued interest.”
- “I appreciate your time and consideration.”
- “Hope to hear from you soon!”
7. Signature
Finish off with your signature, which should include your full name, position, company, and contact information. It makes it easier for them to reach out if they have any questions.
Example:
Best,
[Your Name]
[Your Position]
[Your Company]
[Your Phone Number]
[Your Email Address]
That’s it! A carefully put-together email can showcase your professionalism and clear communication skills. Happy emailing!
What is a Revised Quotation Email and why is it important?
A Revised Quotation Email is a formal communication tool used to provide updated pricing or terms for a product or service. Businesses utilize Revised Quotation Emails to address changes in project scope, adjustments in pricing, or to correct previous inaccuracies. The importance of a Revised Quotation Email lies in its role in maintaining transparent communication with clients and stakeholders. A clear and concise Revised Quotation Email helps to prevent misunderstandings, fosters trust, and reinforces professionalism in business relationships. By clearly stating the updated information, organizations ensure that all parties are on the same page regarding financial commitments and deliverables.
How should a Revised Quotation Email be structured?
A Revised Quotation Email should follow a clear and professional structure to convey information effectively. The email should begin with a formal greeting addressed to the recipient. The introduction should briefly explain the reason for the revision. Following the introduction, the body of the email should include detailed information about the revised quotation, including itemized pricing, quantities, and terms. The conclusion should invite the recipient to ask questions or clarify any concerns. Finally, the email should end with a polite closing statement and the sender’s contact information. By maintaining this structure, the Revised Quotation Email ensures readability and conveys professionalism.
What key elements should be included in a Revised Quotation Email?
A Revised Quotation Email should include several key elements to ensure clarity and professionalism. First, the email should have a clear subject line indicating that it is a revised quotation. Second, the email should contain the date of the revision, establishing the timeline. Third, it should include a reference to any previous quotations or agreements for context. Fourth, the body of the email should detail the updated pricing, services, or products being quoted. Additionally, it should specify any changes in terms, such as payment schedules or delivery timelines. Finally, a call to action encouraging the recipient to review the quotation and respond promptly should also be included. By incorporating these elements, the Revised Quotation Email becomes a comprehensive reference document for all parties involved.
Thanks for hanging out with us while we dove into the world of revised quotation emails! We hope you found some handy tips to make your communication smoother and more effective. Remember, a little tweak here and there can really make a difference in how your message is received. Don’t be a stranger—drop by again soon for more insights and tips to help you in your writing adventures. Until next time, happy emailing!